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Keep up to date with conversations that are happening across the public sector that focus on procurement. We welcome your feedback and suggestions for stories to include in upcoming editions.

October 2024

In this newsletter:

  • NZGP Ready Buy is now live!
  • World Commerce and Contracting
  • Knowledge Hour recaps: August and September
  • Upcoming refresh of Demystifying Procurement e-learning
  • Spotlight on reporting: agency reminder
  • GETS - publishing a tender over Christmas

NZGP Ready Buy is now live!

We’ve created an easy to use online tool called Ready Buy. The tool directs you to the information you need to get the job done.


“Procurement information is available in several places. NZGP Ready Buy, found via a new ‘Help me buy’ button on our website, quickly directs users to the right place and the right info,” says Liz Palmer, Head of Procurement Capability and Systems. 


The range of procurement activities is wide – so NZGP Ready Buy guides web visitors through the range of resources, tools, templates and guides to help them ‘do’ procurement. It ‘Helps you to Buy’. 


“If you’re ‘new’ to procurement, NZGP Ready Buy is for you. You can navigate with ease between resources or start again at any time,“ says Liz.


“Even if you’re familiar with procurement resources, NZGP Ready Buy matches your question with the best match in our resources.”


While it is a simple tool, this is the first step towards our long-term vision of a one-stop-shop procurement platform to enable agencies and suppliers to shift their procurement lifecycle activities (plan, source, manage) to a digital environment.


NZGP Ready Buy

 

World Commerce and Contracting

Did you know NZGP has an all-of-government membership that you can access with World Commerce and Contracting (WorldCC)?


World Commerce and Contracting is an international association and the only global body dedicated to enhancing standards and capabilities in commercial practice. As a member, you gain access to a wide range of professionals, events, training opportunities, and research resources. 


WorldCC November Lunch and Learn session 
Date: 26 November 2024 
Time: 1pm – 2pm


The case for SRM 

What is SRM and why do we need it? What is the difference between category management and SRM? Supplier Relationship Management (SRM) is a critical aspect of procurement and supply chain management. WorldCC has identified the 10 common pitfalls in SRM. What are they and how can they be avoided? Investing in the WorldCC SRM certification can help address these challenges.


Join the WorldCC Lunch and Learn presentation to learn more.


To join the Microsoft Teams meeting use the Meeting ID code below. 


Meeting ID: 274 385 386 65 
Passcode: XJWTxV  


WorldCC are also offering Welcome Webinars to new members. These webinars will help you learn more about the benefits of the WorldCC membership and how to access their resources, training and events register below: 


WorldCC Welcome Webinar - NZ Government 
Date: 27th November 2024
Time: 12pm - 12.45pm


Register here

 

Knowledge Hour recaps: August and September

In August, New Zealand Police presented on their initiative Te Pae Oranga, a social services commissioning partnership between New Zealand Police and Māori community organisations.

The initiative aims to provide communities with:


•    a supported resolution
•    an alternative to prosecution for eligible offences and 
•    reduce overrepresentation of Māori in prisons.


Te Pae Oranga means the place where you will sit, you will speak, you will be listened to, and you will be made well.


During the session, the presenters explored Māori justice concepts of tikanga and restorative justice practices. They spoke about the procurement strategy they’ve applied for the programme to drive strategic initiatives and strengthened relationships with iwi. 


Partnerships are key to the success of the programme. Everything else sits and moves on the relationship that Police have with local iwi and partner providers. “Relationships and mana are so integral for the success of Te Pae Oranga. Relationships are the vehicle and the contract is the reference point for the Kaupapa of Te Pae Oranga.” Inspector Will Black, NZ Police.


In September, Tod Cooper, the 2024 winner of the CIPS Australia and New Zealand Procurement Leader of the Year award, delved into what makes a good procurement leader. Tod shared candidly about his career across the public and private sectors. He discussed his career ups and downs and what he has learnt along the way about leadership. 


Tod highlighted the importance of having courage, being authentic and that it’s okay to fail. 
“It's up to you, as an individual, to manage yourself and your careers, look at others around you, emulate what you think is good and what resonates with you and again, take notice of other people. And when other people fail, how do they bounce back from that? I think that's really important too.”


To watch either of these sessions and previous Knowledge Hours, head to the Hīkina video library.

 

Upcoming refresh of Demystifying Procurement e-learning

We’re updating our Demystifying Procurement e-learning, including the addition of two new modules highlighting the value of procurement, and the role and services offered by NZGP.
This new content will be available later this month and is part of our commitment to ensuring we offer training that is of value to the wider procurement system.


The modules complement our in-person workshops, which we’ve delivered nationwide to over 500 attendees this year to date.


You can view our workshop schedule and book for in-person events here.


Don’t forget to check out the new Contract Management Fundamentals online modules.


These 5 modules are suitable for those new to contract management, and act as a refresher for the more seasoned practitioner. You can access the modules here.

 

Spotlight on reporting: agency reminder

Thank you for your continued support in reporting on your procurement activities. Your reporting helps us understand how agencies are achieving positive cultural, environmental, social and economic outcomes. 


The reporting deadline for broader outcomes, which includes progressive procurement, was Tuesday 1 October 2024.


If your agency has not yet submitted the required reporting, please make it a priority.

We are collecting reporting on these broader outcomes:

  • Progressive procurement (part of Priority outcome 1: Give New Zealand business better access to government procurement)
  • Improve conditions for workers (Priority outcome 3)

All government procurement mandated agencies must complete this reporting.


Spotlight on reporting – Agency reporting for October 2024


Procurement Capability Index

The Procurement Capability Index (PCI) helps agencies measure their procurement capability by using the PCI to identify strengths and weaknesses. The insights that agencies will receive from the PCI results will make it easier to develop a capability strategy that will result in actual, measurable improvements to their procurement practices.


The deadline to complete your PCI assessment is 29 November 2024.


Changes to the platform that used to host the PCI tool have meant we’ve had to find a new way of delivering it. The new PCI includes questions that will help us better understand your agency’s procurement activity. To reduce subjectivity, the questions have been made more specific and designed to provide measurable insights. This means we will be able to give you more meaningful insights. You no longer need to provide supporting evidence.


This new approach means we can provide agencies with detailed reporting to help identify areas for development, comparisons with similar sized agencies and opportunities for NZGP to assist. 


Procurement capability index


If you have any questions about this reporting round, email the Procurement team.

 

GETS - publishing a tender over Christmas

The Christmas season is nearly upon us! Please consider this when publishing your tender, or if it can be delayed until the New Year. 


If you’re unable to delay the release of your tender, we recommend you allow additional time for respondents. 


The GETS help desk will be closed from 3:00pm 24 December 2024 until 8:30am 3 January 2025.


Do you have a helpful tip about GETS to include in the next instalment of ‘GETSmart with GETS’?
Email the Business systems team. 

 

Ministry of Business, Innovation and Employment 

25 The Terrace, Wellington Central, Wellington 6011


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