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Keep up to date with conversations that are happening across the public sector that focus on procurement. We welcome your feedback and suggestions for stories to include in upcoming editions.

October 2023

In this newsletter:

• Agency reporting reminder
• Progressive procurement
• GETSmart with GETS - publishing a tender over Christmas
• Save the date!
• Help make our data dashboards better
• Procurement System Leadership

Agency reporting reminder

A big thanks to everyone who has completed the reporting for broader outcomes priority three and the progressive procurement policy, due on 1 October 2023.

It’s good to see that so many agencies have provided their reports by the deadline, and we really appreciate the time you take to complete these requirements.

If your agency has not yet submitted the required reporting, please make it a priority.

We will follow up with agencies whose reporting we have not yet received in the coming days.

You can find more information on how to complete your reporting on our website:

Spotlight on reporting 

Progressive procurement

Thanks to all the agencies who have submitted their reporting for October, including that for the progressive procurement policy. We appreciate your ongoing efforts to implement the policy and to report on the progress against the target. 

There are tools available to agencies identify Māori businesses. 

The Māori business validation tool matches a list of verified Māori businesses against an agency’s own list of Māori businesses. The tool helps agencies report on their relevant contracts and improve data quality for reporting against the target. Please contact us if you need help using the tool for your reporting. 

The Māori business directory was recently launched by Te Puni Kōkiri for mandated agencies to help identify Māori businesses for procurement opportunities.

Results of the previous reporting round shows 4.6 per cent of contracts were awarded to Māori businesses. This is a decrease from 6.3 per cent in the previous six-month period. The decline was largely driven by a reported increase in the number of total contracts awarded by agencies in the period. That is, more contracts overall, with the number of contracts awarded to Māori businesses remaining relatively consistent with the previous round. 

Reporting for the period 1 July to 31 December 2022 [PDF, 277KB] - Te Puni Kōkiri

If you have any questions, please speak with your Account Manager or contact procurement@mbie.govt.nz. 

Māori business validation tool

Māori business directory

GETSmart with GETS - publishing a tender over Christmas

The Christmas season is nearly upon us! Please consider this when publishing your tender, or if it can be delayed until the New Year. 

If you’re unable to delay the release of your tender, we recommend you allow additional time for respondents. 

The GETS help desk will be closed from 3:00pm 22 December 2023 until 8:30am 3 January 2024.

Do you have a helpful tip about GETS to include in the next instalment of ‘GETSmart with GETS’?
Email the Business systems team.

Save the date!

Don’t miss our next Knowledge Hour, on the changes to the Construction Contracts Act.

Date: Tuesday 28 November
Time: 11.30am to 12.30pm

Come and learn more about the amendments to this Act, which came into effect from 5 October 2023. 

The presentation explains the new requirements for withholding retention money laid out in a construction contract, which now includes reporting requirements and fines for directors that don’t comply.

These requirements apply to anyone who withholds retention money under a construction contract, including government procurement teams. 

Keynote speakers:

•    Peter Degerholm – Director, Calderglen Associates Ltd
•    Benoit Lamy – Senior Policy Advisor, Ministry of Business, Innovation and Employment

There will be time for Q&A at the end of the session.

Help make our data dashboards better

We’re keen to hear your ideas on how we can improve our new GETS and AoG collaborative contract dashboards.

Please click on the link below and share your suggestions or ideas on improving the dashboards:

Data dashboards agency feedback

For any other feedback, please email us at ProcurementfortheFuture@mbie.govt.nz.

Data dashboards | New Zealand Government Procurement

Procurement System Leadership - proactive release of cabinet paper

The Cabinet paper mandating a system change across government procurement, has been proactively released.

Report back on the mandate of the Procurement System Leader [PDF, 782 KB]